Priority dispatch
Agreement customers go to the front of the queue ahead of non-contract calls. In August, that is the whole ballgame.
Planned Maintenance
Commercial HVAC Preventive Maintenance in Austin
Emergency calls are the most expensive way to run a building. A documented PM program finds the failure before your tenants do — and gives you a paper trail you can take to ownership.
Why PM Pays
The math on maintenance in a Texas climate
A commercial cooling season in Central Texas runs roughly March through October, and equipment here accumulates run hours far faster than the maintenance intervals in the manufacturer literature assume. Filters load up, coils foul, belts stretch, contactors pit and refrigerant charge drifts — all on a predictable schedule.
Handled on a schedule, those are inexpensive, planned, business-hours items. Handled reactively, the same problems become emergency calls at overtime rates, usually on the hottest day of the year, usually with a tenant already complaining. The cost difference is not close.
The second benefit matters just as much for facility managers: documentation. A maintenance program produces a written record of every piece of equipment in your building, its condition, and what it will need and when. That is what turns a capital request into a defensible one.
What You Get
How our maintenance agreements work
Full equipment inventory
We walk the building and document every unit — make, model, serial, tonnage, age, location and current condition. Many buildings have never had this done, and it is useful the day it exists.
A scheduled cadence
Typically quarterly or semi-annual depending on equipment type, criticality and run hours. Visits are scheduled in advance so your tenants and your calendar are not surprised.
The work itself
Filters and belts, coil cleaning, condensate treatment, refrigerant and amp draw readings, electrical connections, control verification and safety checks — recorded, not just performed.
A written condition report
After every visit: photos, the actual readings, and a prioritized list of what needs attention now, what needs budgeting for, and what can wait.
Agreement Benefits
What being under contract changes
Discounted labor
Reduced rates on any repair work outside the scope of the agreement, including after-hours calls.
Known equipment
We already have your inventory, your history and your access notes, so diagnosis starts ahead rather than from zero.
Budget visibility
A rolling view of what is aging out and roughly what it will cost, so capital requests are planned rather than emergency.
Fewer emergencies
Most catastrophic failures announce themselves months in advance in the readings. PM is how you hear them.
Longer equipment life
Maintained rooftop units in this climate routinely outlast neglected ones by several years. That is deferred capital spend.
Typical Scope
What a maintenance visit covers
- Filter replacement and airflow verification
- Belt inspection, tensioning and replacement
- Evaporator and condenser coil cleaning
- Refrigerant pressures, superheat and subcool readings
- Amp draw on compressors, fans and motors
- Electrical connections, contactors and capacitors
- Condensate pans, drains and overflow switches
- Economizer and damper operation
- Thermostat, sensor and control verification
- Safety and limit control testing
- Bearing lubrication and vibration check
- Written condition report with photos and priorities
Where We Work
Serving the Austin metro and Central Texas
Maintenance agreements for property managers, facility directors and building owners across the Austin metro and Central Texas.
Questions
Frequently asked questions
How much does a commercial HVAC maintenance agreement cost?
It scales with the equipment count, equipment type and visit frequency, so a small retail building with four rooftop units and a facility with a central plant are very different numbers. We price it after walking the building and building the equipment inventory — we are not going to quote a maintenance program off a phone call, because the resulting number would be wrong in one direction or the other.
How often should commercial HVAC be maintained in Austin?
Quarterly for most commercial buildings in this climate, semi-annual at minimum. Our cooling season is long enough that a once-a-year visit leaves equipment unattended through the hardest months. Critical equipment — chillers, data room cooling, healthcare applications — usually warrants a tighter schedule and more logged data.
What if we already have a maintenance provider?
Then the useful question is whether you are getting written condition reports with actual readings after every visit. A great many maintenance contracts in this market amount to a filter change and an invoice. If you cannot pull up what your equipment looked like last quarter and what it needs next year, you are paying for maintenance and not receiving the part of it that has the most value.
Request Service or a Quote
Let's get your building running right
Tell us what is going on and we will get a technician or an estimator on it. For anything urgent, call — that is always the fastest path.
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24/7 Dispatch(512) 316-9646
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Office12108 Roxie Dr Suite D
Austin, TX 78729 -
HoursMon–Fri 8:00a–5:00p
Emergency service 24/7/365
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Emergency commercial HVAC and chiller response across Austin and Central Texas — nights, weekends and holidays.